Ways to Increase Efficiency and Productivity in the Workplace

Increase Efficiency and Productivity: Track time. Make sure to rest every 90 minutes. Take a nap in between. Work in natural light. Bring the outside world into the office environment.

Ways to Increase Efficiency and Productivity in the Workplace

Whether you work 9-6 or do your own business, you definitely have a problem with being productive. So much so that we can say that this problem affects the daily lives of many of us. Well then, let's give you some good news: If you apply the scientifically proven methods we mentioned below, your productivity will increase.

1. Track time.

By tracking time, you understand how much time you've spent on a job, thus increasing your productivity. The task in question could be to bill any product or to send e-mails to customers; Regardless of the nature of the task, be sure to follow the time. The good thing is that by doing this, you will understand how much time you have wasted. Let's say you receive notifications on your phone all the time, and you keep looking at these notifications, so you stop working and waste time. Here you can calculate the precious minutes you lost here by tracking time.

As a result of researches on walking, it was determined that people walking with a time counter pedometer travel approximately 1.5 km more per day than other people. It is also worth noting that the daily activity levels of people walking with a pedometer also increased by 27%.

Nowadays, many companies produce technologies that allow you to organize hours, timesheets or business processes to ensure time tracking. By using these products, you can perform tasks such as invoicing, project management, collaborating with different departments and preparing payrolls much faster. We can recommend the platform called Calendar (calendar.co) for time tracking.

Still, it's not an easy task to choose the best time tracking system for you.

2. Make sure to rest every 90 minutes.
Many people nowadays start responding to emails in the morning before they go to work. In fact, most people can only look at their phones during a break and work non-stop apart from that. Yes, maybe this is hard to believe, but unfortunately this is the case for many people today. But we humans weren't created to work like robots like that.

In fact, our mind and body follow a daily cycle called the "circadian rhythm". Circadian rhythm is physical, mental and behavioral changes that occur over the course of 24 hours. These changes occur due to the increase and decrease in the amount of light and darkness in the environment where the organism lives.

We follow the same rhythm while creating a healthy sleep pattern for ourselves. While we sleep, we alternate between 90-minute periods of deep sleep for a period of time, and we rest during this process. After that, we move to the milder REM (rapid eye movement) sleep phase, where we dream.

We follow the same rhythm while creating a healthy sleep pattern for ourselves. While we sleep, we alternate between 90-minute periods of deep sleep for a period of time, and we rest during this process. After that, we move to the milder REM (rapid eye movement) sleep phase, where we dream.

When we look at the researches on efficiency, we see that working for eight hours non-stop is against human nature. You ask why? Because the human normally goes through the processes called "daily rhythm". In other words, the brain can only work efficiently for 90-120 minutes without a break. Therefore, it is recommended that you divide the day into 90-minute pieces and work within these periods. If you apply this method, you will organize your life and achieve the highest level of efficiency.

3. Take a nap in between.

Yes, you read that right. According to research, you can increase your productivity by sleeping for 20 minutes at lunchtime. With a short sleep, you will re-energize, refresh and feel stronger. These little candies also help you feel more comfortable and prolong your life by reducing the risk of heart attack. For these reasons, big companies such as Google, Pfizer, Proctor & Gamble and Saatchi & Saatchi also put beds called "sleeping cocoons" in their offices.

4. Work in natural light.

In a study conducted within the scope of the neurology science program of Northwestern University, it was determined that exposure to sunlight in the workplace increased the sleep, activity and life quality of the employees. In this study conducted by the university, it was determined that people working with natural light slept an average of 46 minutes more at night. The workers involved in the research stated that they slept more efficiently and well. It was also found that the quality of life of these people was higher than those who did not work in daylight. It was also found that those working in windowless environments faced more physical problems and were more tired. In addition, as a result of the research, it was determined that the sleep quality of those working in environments without sunlight was also lower.

In fact, we can say that the research in question reveals the accuracy of the circadian rhythm. That is why it is very natural that daylight affects your productivity and energy.

So what should you do if there is no window in your office? The most logical thing you can do in such a situation is to go and buy a natural light lamp. Apart from that, you can find a job that you can do from home, or you can look for jobs that you can work in daylight offices.

5. Bring the outside world into the office environment.

According to research, the productivity of individuals who spend time outside increases. People who go out and wander between trees and stones can work more efficiently as they are inspired by nature. Unfortunately, today, not all of us have the opportunity to go out and smell nature. In this case, the smartest thing you can do is to create a natural environment in your office by buying lots of flowers. Plants that are known to reduce stress also increase our happiness and productivity thanks to the chemicals they release into the air.

6. Plan your day the night before.

If you plan your work day in advance, you can make a program in line with your goals. For example, you can write down the goals you need to meet in the first few hours of the day. When you achieve these goals, you will be happy and you can work more efficiently throughout the day. In addition to these, let's add that planning reduces anxiety and empty your mind a little.

When you make a plan according to researches, your behaviors usually take shape according to that plan. "No need to plan, the important thing is to get started, the rest will come anyway." do not say. Let us explain the importance of the plans with an example: As part of a study, participants were asked to write down what they did during the holiday two days after Christmas. People in one group were asked to indicate where, when and how they would write the article. The other group was told to write the article directly, without making such a plan. As a result, 71% of the participants who made a plan in advance sent the article they wrote to the researchers. On the other hand, only 32% of those who did not make plans wrote the article and sent it to the researchers.

7. Be happy.

Sonja Lyubomirsky, one of the most important researchers on happiness, says in his book How to Be Happy:

“In summary, happiness has many good results in all areas of life. Most of us don't even bother to understand them. If we are happier, the effects of experiences that give us joy, love, pride and peace increase on us. We also make progress in other areas of our lives. For example, our energy level, our immune system, our attachment to our work and the people around us increase, and our physical and mental health also improves. "
Research at the University of Warwick found that happiness makes people 12% more productive. One of the researchers who carried out the study, Dr. Eugenio Proto made the following comments: “In our research, we found that happy individuals are more productive. Moreover, we had the opportunity to observe the same situation in four different experiments. This research also offers certain recommendations that can be applied to the management of all kinds of institutions and organizations. Ultimately, our goal is to make workplaces healthier emotionally for employees. "

If you want to increase your happiness, start taking care of yourself first. For example, do a sport, meditate and start a healthy diet. Also, spend time with optimistic and positive people and appreciate them.

8. Adjust the temperature of your work well.

According to Finnish researchers, the temperature of the environment you work in should be around 21-22 ° C to improve your performance. Let me add that this work was carried out in the Heating, Ventilation and Air Conditioning Laboratory of Helsinki University of Technology. Lawrence Berkeley National Laboratory Environmental Energy Technologies Department of Berkeley University also confirmed the results of this research conducted in Finland. Berkeley also demonstrated with evidence that the highest efficiency was achieved around 22 ° C.
A study by Cornell University revealed that employees who are cold make more mistakes. It was also found that more errors increased the cost per employee by 10%. On the other hand, when the environment was brought to the appropriate temperature, it was determined that the spelling errors made by the employees decreased by 44% and the amount of work completed during the day increased by 150%.

9. Take on one job.

Devora Zack, author of Single Task: Focus On Only One Task At A Time, says: “The brain cannot be in two different places at the same time. So what people refer to as multitasking, neuroscientists call "cross-tasking". As you can see from its name, this event means the constant switching between different tasks. "

Zack does not neglect to warn us about the commute between tasks: “Switching between tasks reduces productivity by 40%, as well as the capacity of our brain. When we constantly force our brains to concentrate on another task, we also damage the gray matter inside. "

In other words, our brain and body should be focused on the same task, we should not be distracted. So what can you do to get rid of the distractions? First, turn off sound alerts, pop-ups and junk e-mail notifications on your computer. Also, take note of other things that are bothering you so you can eliminate them whenever you have time. Apart from these, set aside 15 minutes for yourself and listen to your mind during this time.

10. Listen to music.

Noise can distract you. But the right kind of noise can have the opposite effect and maximize your productivity. Especially music can increase your attention and concentration if you are doing similar types of work. "So what kind of music should I listen to?" If you are asking, we can recommend you the great application called focus @ will. The beautiful instrumental pieces offered by the application not only extend your attention span, but also increase your concentration in general.