Protect Your Company Against Natural Disasters
Business owners also need to be prepared for natural disasters, especially earthquakes. Do Risk Analysis. Make an Emergency Plan Together with Your Employees. Prepare a Communication Plan for Your Customers
Natural disasters can disrupt the regular flow of life, but advance preparation minimizes financial damage to the company and keeps the company alive. Let's see what you can do now.
1. Make a Risk Analysis
First, identify the assets you have in bulk. In other words, evaluate your assets that must be recovered during an earthquake. These could be computer servers, a cupboard full of important documents, books, cameras, a cash safe, a CNC machine… So you must save the objects that are most important to the sector you operate in and the work you do.
You must also identify how a natural disaster can affect your business. An earthquake is a regional event, but floods or fires can happen anytime, anywhere. Therefore, you can change the office environment you are in, interior design, location of the company or shop, the door of the shop, etc. adjust to facilitate evacuation in case of natural disasters.
2. Make an Emergency Plan with Your Employees
It is very important to prepare an emergency plan in advance to be in contact with your employees after a natural disaster. For example, communicating with people in important positions in your company (eg foreman, production department manager) after a disaster is vital for you to learn about the general situation. For this reason, an emergency plan should be prepared that will cover everyone, especially your employees in critical positions. This plan should also be explained to newcomers during the training.
Think after an earthquake. The office building was demolished, electricity and internet were cut off. Consider the panic people will experience in such a situation. However, if these people are educated about what to do after the earthquake, the process can be overcome with less damage.
3. Prepare a Communication Plan for Your Customers
If you are working with clients and partners, you should prepare a plan to reach them after a disaster. Other companies and individuals will also be focused on their own health in such situations, but learning the status of the people you do business with and showing that you stand by them is a very stylish example of professionalism.
When preparing a communication plan, you must decide how and when you will reach customers and partners. By preparing a tight plan, you eliminate indecision in this process and clarify what everyone will do and how.
Even if your business is not damaged after flood, fire, earthquake, the people you work with and the companies you supply goods may also be damaged. In other words, a small business has a big problem when it loses its supplier. You should determine in advance how you will contact these people and companies after a possible disaster.
Developing close relationships with the people you do business with, your customers and employees is very important for normalizing life after natural disasters. In other words, you cannot prevent earthquake, flood, storm, but you can minimize the damage and be ready to continue your activities as soon as possible thanks to a detailed plan you have prepared in advance.
4. Review Your Insurance
Obtaining natural disaster insurance for your business is a great way to minimize the consequences of natural disasters. In addition to your losses during natural disasters, you can also insure your losses from the works you could not do during the process and the products you could not sell. Thus, you will be prepared in case your activities are interrupted.
In this context, you should regularly review your insurance policy and make sure that you have the most ideal insurance package. If you do not have insurance, unfortunately, most of the time you are left with your own destiny.
5. Back Up Computer Data
If you are working on a computer and you are storing important data and databases on the computer, it is extremely important to back up these data in separate places. For example, backing up all your data on 3 different hard disks and 2 different cloud platforms (Dropbox, Yandex Disk) allows you to continue your work after a possible disaster.
For this reason, backing up all data on your computer regularly is one of the best measures to be taken against natural disasters. Thus, your employees can continue to work outside the office.