How to Prevent Distraction in the Workplace?
No matter how much we want to concentrate while working at work, sometimes we simply cannot concentrate our attention. Our hands go to the phone, we go to Instagram. We start to tidy up our table. So once the distraction appears, it becomes difficult to refocus.
Statistics show that distraction in the workplace costs the economy a great deal. Think about it, if not only you, but 3 million employees lose time with things that are not related to work for half an hour a day, 1.5 million hours would be wasted in a day. 1.5 million hours!
So how to combat distraction, especially in the workplace? In our article, we give you useful advice to prevent distraction.
1. Move to a Distraction-Free Place
First of all, you should try to ensure that the environment you are in allows you to concentrate. In this context, it is very important to gain habit.
In other words, even though you are constantly on the computer for your work during the day, the computer may still be the most distracting thing. If you chase discounts from Hepsiburada while you have a report to prepare, you will be wasting your time and working inefficiently.
In this regard, try to notice the distractions. For example, if the computer is distracting you, you can install a program that does not allow you to access certain sites.
Or, if the noise in the office is distracting you, you can buy noise canceling headphones.
If your phone is your distraction, you can turn your phone off during working hours. Someone who wants to reach you urgently can also call the office phone.
If you work in an open office, move to a relatively quiet part of the office and work there. Studies show that there are 64% more distractions in open offices.
So eliminate what you think are distracting and don't try to do multiple tasks at the same time. So focus on one job instead of multitasking.
2. Set New Goals Every Day
As the to-do list gets longer, we are almost crushed under this list. "How am I going to grow this much?" We are alarmed and waste unnecessary time.
However, one of the ways to prevent this is to set yourself 3 goals every day.
You can do it like this. Post the things you need to do tomorrow with postit on your computer monitor and work on completing these 3 goals the next day.
If you clearly know and see what needs to be completed, it will be easier for you to act and less likely to be distracted.
So every day before you leave work, write down the 3 most important things you need to do tomorrow and hang them somewhere you can see when you come to the office in the morning.
3. Get rid of the 'time is still' thought
Let's say you have a job to complete within a week. You can start this work now or tomorrow. However, according to the Parkinson's Principle, the more time we have to do a job, the more quick it is and the more it becomes in our minds.
In other words, the sooner you get a job out of the way, the less mentally that job will tire your mind.
In addition, the concept of "deadline" is a nightmare for most of us. A job must be completed within 5 hours, but we haven't moved the pen until 2 hours before delivery. In such cases, you may experience that your attention is extremely high and stress makes a positive contribution to you.
This does not mean leave your every job to the last minute. Why would you be stressed by leaving it to the last moment when you can complete a job on time ...
However, it is still possible to benefit from the deadline concept. Create yourself an artificial deadline. If you need to hand over a job by 16:00 on Thursday, pull this date forward on your own initiative. So try to complete this work until the end of Wednesday work.
So you get rid of last minute stress and you will probably get appreciation from your manager or boss…
4. Try to Control Your Thoughts
In a day, we dedicate about half of the time we are awake to things that are different from what we need to think and contemplate. Not us, but Harvard University researchers say this.
Instead of focusing on something and devoting ourselves to that job, we turn our minds into automatic mode, just like the autopilot in airplanes. This causes us to focus 30 units on something we should focus on, for example 50 units. The result is to work hard, to cover a little distance, and to experience stress from this situation. So it's a complete vicious circle.
As a precaution, you should be able to detect that your thoughts are shifting from the subject you need to think about at the moment.
So you are preparing a report and your mind is still on the photo your ex has taken with her lover on Instagram. Yes, it is not a very pleasant situation, but if you fall into this thought, you will reconsider the whole process from the first meeting with your ex until the day you leave, which is the king of distraction.
So when you feel your mind drifting to a different subject, take a deep breath, get up and walk for a few minutes, maybe wash your hands and face, and when you get back to the desk, focus on the report you are working on.
In summary, direct your thoughts to what you are doing at the moment. Also a friendly tip: It has not been shown to have any benefit in thinking and worrying about matters over which you do not have control and cannot be.
5. Train Your Brain
The brain is like a muscle. In order to use it effectively, it is necessary to train it first. It is essential that we train our mind to be able to focus well and permanently.
For example, there is a common method: The Pomodoro Technique.
Let's explain this technique simply:
When you start a job, no force should stop you from doing it for 45 minutes. In other words, you should study full concentration for 45 minutes and then take a 15-minute break after this period. Then you have the right to work 45 minutes and break for 15 minutes.
For example, after working like this for 3 hours, you can increase your break time from 15 minutes to 30 minutes.
Or, you can apply a method such as 25 minutes of work, 5 minutes of break to start.
If you work without going through these periods, so if you do just what you have to do for 25 minutes and rest without thinking about the work for 5 minutes, you can benefit from this technique.
So work time is work, break time is a break.
6. Enter a Harder Job
If you have a problem of focusing and distraction, perhaps your work is not satisfying you. Your mind may be constantly shifting to other places because you cannot get satisfaction from your work.
In such a situation, you can use your mental capacity more by undertaking a more important, more difficult job. In other words, when you do a job where you need to use your mental potential more intensely, you will not be distracted anyway.
In this respect, a job where you use very little of your skills and knowledge will cause you to get bored. In this respect, you can head towards more difficult jobs that require more responsibility in the workplace and convey this issue to your manager.
Job satisfaction is a very important issue not only for distraction but also for life as a whole. If you think that you spend at least 7-8 hours a day at work, when you cannot enjoy your work, your non-work life will be boring and meaningless. But when you find yourself working and solving a problem, you will be happier both in business and social life.
7. Find (Or Improve!) A Relaxed Routine
Stress plays a big role in distraction. We feel so helpless, tired, stressed in the face of things to do, we deal with everything except starting work.
There is a thesis to be written, but our dear is sweeping the house from top to bottom.
There is a difficult e-mail to send, but we are already stalking someone on Twitter.
In fact, we feel like avoiding the work that needs to be done at that moment instead of cleaning and stalking because that job creates stress for us.
At this point a permanent solution is a must. So we're talking about stress control. You need to find a routine that relaxes you and takes the stress out of your body.
For example, if it is good for you to leave the office and walk outside for 10-15 minutes at a stressful time, convey this to your manager.
Maybe yoga, meditation, or worship are good. Try such methods to clear your mind and reduce stress.
Try breathing techniques or make a habit of something that feels good for you.