How Can Small Firms Be More Productive?
Productivity and efficiency come into play when it comes to limited personnel and limited resources. Small Firms Be More Productive
Even the largest companies in the world, with hundreds of thousands of employees, attach importance to the principles of efficiency and productivity. Even if you have a hundred thousand or five hundred thousand employees, you still have limited resources.
There are many academic studies showing that productivity and earning are directly proportional. Research shows that when productivity in a company increases by 2.8%, the company's earnings increase by 13.2%.
In this article, we will offer you 6 important recommendations to make your company more efficient and productive.
1. Pay Attention to Time Management
Productivity is related to how much work a person does in X unit time. In other words, everyone working in a company must work for a certain period of time. It is your duty as the boss of the company to monitor what your employees do during working hours. You can do this by observing it yourself, or you can do it with applications such as Time Clock Wizard.
It should be the main goal for all personnel in a company to use and manage their time in the best way. So how will you know that your employees are doing business during working hours and how they use their time?
This application does not happen. This happens with frank speech. You should clearly express your expectations and goals to your employees. This increases both the productivity and morale-motivation of the employees. Someone with a clear goal knows how to use their time to reach that goal.
So what will the goal setting be like?
It is necessary to work backwards while setting a goal.
You will identify and reverse engineer a staff member on the job they need to do. Working backwards shows you which jobs need to be completed on a daily basis. In this way, you will determine the jobs that each staff member should do on a daily, weekly and monthly basis.
When you set monthly and weekly goals, employees know clearly what to do and work harder and more efficiently to reach this goal.
2. Remove Unnecessary Time Wastes
If you want to work more productively in the company, you have to eliminate the things that are wasting time for both you and your staff. Remember, you want to make the most of working hours. For this reason, you have to use the available time in the most efficient way.
Let's admit, when we get to the phone, "It wouldn't hurt to look at Twitter for another 5 minutes." we all think. However, those 5 minutes would easily be 25 minutes. After this time, the concentration decreases.
To be more productive, try to get rid of anything that keeps you and your employees busy during working hours. Of course, no one can concentrate 100%. Other things cross our minds necessarily. However, there are many things that can be done to concentrate better.
For example, you can start by turning off the notifications that come from scratch. You can also ask your employees to turn off notifications for applications on their phones. Or, it would be much better for people working in a job that does not require a phone call to turn off their phones directly. Distraction caused by social media causes an employee to lose an average of 50 hours a month. Think about what can be done with these 50 hours.
Whenever your employees encounter something distracting during work hours, they should write it down in their notebook. So if this distracting thought stops concretely in one place, it becomes unable to tire the mind any more. This thought can be taken care of after hours. In this way, employees gain the habit of not being occupied by distracting thoughts, which benefits them both in their business and private lives.
3. Automate As Much Work As Possible
You know how tiring it is to do manually in business life. Most jobs can be handled automatically, except for certain jobs that are of great importance. In the simplest, a staff member does not have to save all products on the computer one by one from morning to night to prepare a product list. Your existing products are already registered in your inventory program. In this program, you can list all your products in 3-4 clicks. (If you don't have an inventory program, get it!)
Or let's say you are a small company. You do not need to assign a staff member (even a trainee) to pay your monthly electricity, water, gas, internet bills. All of these works are done by automatic orders via internet banking.
4. Make Your Team Communicate Better
For a company to operate successfully, it requires good teamwork. And a good communication network for your team to work better ...
For example, tools such as Slack, Asana, Trella, Google Docs enable a team of 5 people to communicate better and help them share information and files. The work done is seen by everyone and everyone knows what stage they are in.
5. Optimize Workflow
Being productive is only possible with an efficient workflow. Sometimes the number of products to be delivered increases excessively and the delivery date approaches. In such cases, it is essential to clearly define who should do what and how.
So try to get things done in order of priority and importance by preparing a daily to-do list. The order of importance of the jobs on the list may change over time. Therefore, being flexible is also an important attitude.
At this point, some work may need to be shifted to the next day. This is normal and natural. However, if you make a habit of transferring to the next day, you will find that there is "no tomorrow", which will be a painful experience.
6. Improve the Office Environment
In a restless, messy, and distracting office environment, one's motivation inevitably falls. In this respect, it is necessary to improve the office environment in order to increase the efficiency and productivity of the staff.
Why do you think companies like Google or Facebook take care of the office environment? These companies can also operate in a broken apartment. Well… These companies know very well that the working environment affects success.
Even things such as office lighting, ventilation, temperature, air conditioning, heating, plants in the office, noise environment in the office directly affect productivity.
It is also good to encourage your employees to keep their desks tidy, except for aesthetic reasons. A tidy, organized work environment ensures that a staff member can only focus on their work. A person who cannot find what they are looking for in a messy environment loses time with many things outside of work.
You, too, should give importance to and encourage productivity principles so that your company can perform better and your employees do better. You will see how even minor changes make a difference over time and how much they contribute to your company.