11 Tips for a More Efficient, Productive Work Environment
Productive and efficient workplace ideas. A Enjoyable and Healthy Work Environment Increases Productivity. Good Lighting and Ventilation. Comfortable Office Furniture. Noise Isolation. Fun Activities.
The average person spends a third of their life at work. That's why the balance of work and private life is one of the most important issues in recent years. One of the success indicators of a company is shown that the office environment causes efficiency and satisfaction.
Establishing an efficient and pleasant work environment directly affects the performance of the employees. Thanks to small but effective arrangements, you can create an optimal office environment.
In this article, we focus on some issues that need to be done to create an efficient, productive and enjoyable office environment.
Let's first look at the benefits of a good office environment.
A Enjoyable and Healthy Work Environment Increases Productivity
"Good salary and 2 weeks vacation" system is no longer sufficient, especially for young professionals. Young people born in 1980-2000, also known as Millenial, are in a position to accept a lower salary in a company that has a corporate culture and cares about work-life balance. In other words, young people now attach great importance to the culture of the company they work for.
The fact that a company attaches importance to the mental and physical health of its employees is also closely related to the issue. In many areas, from food to home to work, people demand a healthier work environment.
For example, a company cafeteria where healthy meals are served, ergonomically successful chairs, adjustable tables that allow standing, and areas suitable for exercise and sports within the company increase the energy and motivation of the employees. It is worth noting that the costs to be incurred are higher when employees are mentally and physically unhappy. Things like absenteeism, trouble focusing, health issues cost a company more in the long run. Therefore, it is a very important issue for a company to invest in the health of its employees.
Let's look at some suggestions to encourage productivity, efficiency and staff satisfaction.
1. Reasonable Workload
The unreasonable, chore-level workload is an effective factor in helping employees quit or run a job half-way through. In other words, for example, it is meaningless and useful to do a job that will be done in 15 minutes on the computer in 75 minutes with paper and pencil.
When an employee will be given extra work, make sure that it has a financial or moral equivalent. Or if the workload within the company has increased, recruit new staff and balance the workload of existing employees. Thus, while doing more work, you will ensure that existing employees do not get tired mentally and physically.
2. Flexible Working Hours
Regularity and punctuality are important to an employee's productivity; However, especially when it comes to work in an office environment, that is, in environments where work is done via computers, flexibility should be provided.
So let's say the working hour is 8 hours. There is 40 hours of work per week. For example, you can give this person the opportunity to fill 40 hours as they wish. For example, this employee should be able to complete 40 hours of work in 3 days and use the remaining 2 days as leave.
Or again, for a computer-based job, this employee should be able to spend a day of the week wherever they want.
3. Good Lighting and Ventilation
Unfortunately, there are many workshops and offices that do not have windows, do not receive sunlight, are damp and airless. But in a well-lit and ventilated office with sunlight if possible, the energy level of employees is higher. Natural light and fresh air remind people of nature and prevent them from living "out of the world". Workplaces with poor fluorescent lighting and a stuffy environment make people tired and lose motivation to work.
Similarly, modern offices have plenty of plants and greenery. To add a little more comfort and color to the office environment, you can place beautiful plants in your office. Scientific studies have shown that the stress rate of employees in office environments with abundant greenery is less.
4. Comfortable Office Furniture
It is very important to have ergonomic office furniture since work is done sitting in an office environment. In other words, chairs that support the person's posture, high tables that allow standing when tired of sitting; Ideal for employees' body health and blood flow.
So if you are at the stage of designing an office as an employer, try to buy office furniture that is ergonomic and supports physical health.
In addition, as each employee will be different in weight and height, be careful to buy office furniture specific to your employees. In other words, a woman 1.70 tall and 55 kilograms left the job. He was replaced by a male worker weighing 94 kg during 1.92. This person will not be able to fit perfectly on the previous employee's desk and chair. Therefore, adjustable, customizable furniture should be purchased.
5. Less Meeting
Too much meeting environment bothers people and often wastes their time. Eliminate as much as possible meetings that are held aimlessly just to appear to be working. It is not necessary to physically hold meetings that can be held by e-mail, message or phone call.
6. Noise Isolation
If you want your employees to be more efficient and productive, you should eliminate distracting noises. For example, you can cover the office walls with sound insulation materials. Or using non-sounding keyboards, giving your employees noise-canceling headphones are also among the things that can prevent noise pollution. Also, if your office has a kitchen or recreation room, it would be good to have these environments away from the study rooms. Thus, the voices of people chatting while drinking coffee in the kitchen will not bother the people working in the main office.
7. Rest Room
Taking too many short breaks is something that actually increases productivity, even though it may seem counterproductive. If a person taking a break for 5 minutes, in the meantime, stand up and chat with friends who take a break in the recreation room, or play Playstation in the recreation room of those who take a 30-minute break, these people increase their energy and allow them to spend time at the table with a more productive mind.
8. Open Office Plan
Recent research reveals that open offices are a more ideal environment for employees. While taking advantage of natural light in the open office system creates a comfortable and pleasant environment, it also prevents the motivation of the employees to decrease. Because in an environment where people work collectively, because everyone does their own job, an employee sees his friends and focuses on his own work. In other words, the perception that a collective work is taking place becomes clearer with the open office plan.
9. Fun Activities
For example, if you have a routine of celebrating the birthdays of employees in the company; If you organize a small party before the holidays or towards the end of work on Friday, the employees will both socialize and the environment of solidarity will be strengthened. In this context, socialization should be given importance as well as social activities outside the office.
In addition, know how to celebrate when one of your employees performs well. There is little more demoralizing than not being appreciated. For example, when you hear that one of your employees is pregnant or will be a father, make celebrating this a part of the company culture.
10. Open Door Policy
If you are in a manager or boss position in a company, your employees should be able to reach you whenever they want. So whenever they want to consult you, they should be able to find you in your room. The open door policy causes the hierarchy within the company to soften and the perception that everyone has a share in the interests of the company. If everyone, from the boss to the trainee level, feels that they are trying to do the best for the company, a solidarity, productive and peaceful environment is created.
11. Respect, Support, Interest
The chemical dimension of the office is as important as its physical aspect. At work, sometimes the environment can be tense and the stress level may increase. However, despite everything, the atmosphere of respect should not be spoiled. If you respect your employees and listen to them, mutual trust is established. Efficiency is also at the top level where there is trust.
Active listening is the basis for good communication. Encourage your employees to speak up honestly. So everyone at work should feel that their words are listened to. In this way, people are more connected to their work and work more devotedly.
In addition, try to get to know your employees personally. Share their troubles and joys. Find out about their families, their schools, interests, hobbies, things they do outside of work. Employees are happy to be recognized in the personal dimension as well as in the professional dimension.
When we look at the most prestigious companies around the world, you will see that significant investments have been made in these companies for the efficiency, productivity, creativity and happiness of their employees. So this is not an issue that can be solved by buying a Playstation to the office.
However, if you take steps to improve the physical and mental state of the office positively, you will have a more productive office, happier employees and therefore a more successful company.